Volunteer
About Us
The LPGA Amateur Golf Association Baltimore chapter (formerly the Baltimore EWGA) provides networking, golf and social events for women golfers of all skill levels living in the Baltimore area. We are part of the LARGEST Women's Amateur Golf Association as part of the LPGA.The majority of our women golfers live and play in Baltimore, Harford, and Howard County. We also have several members in Carroll, Frederick and Northern Anne Arundel County.
Our chapter offers several leagues meeting throughout the week for 9 and 18 holes as well as casual play on the weekends. We offer monthly outings with opportunities to compete for prizes or to play for fun. We also provide opportunities for new golfers to attend clinics, get mentoring and have access to resources for education.
We’re committed to creating a great golf community for women of all skill levels where they can come together to play, network, socialize and receive golf education.
The LPGA Amateurs Baltimore Chapter is a member volunteer organization. Our volunteers setup and organize: leagues, outings, training opportunities and social events for the member community.
Why Volunteer? Because we take fun seriously and enjoy being part of a team that shapes our community's success!
Do you have an interest in volunteering? Email any of the board members and we'll help you connect and find your niche to volunteer, serve and have fun!
Interested in getting more involved with the Baltimore chapter leadership? Read on for the role descriptions of the elected Board positions. If you have any specific questions, please let us know and we'll get them answered!
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
CHAPTER PRESIDENT
1. Leader of the Chapter – internally and externally
2. Directs Board members and creates a positive and productive Board environment
3. Accountable for all Directors fulfillment of roles and responsibilities
4. Works with the Chapter Board to identify goals for the Chapter
5. Oversees general Chapter operations
6. Facilitates Chapter Board meetings
7. Acts as representative and spokesperson of the Board and members – internally and externally
8. Ensures that Chapter offers the best membership experience in line with LPGA Amateur Golf Association standards and expectations
9. Ensures that Chapter meets all LPGA Amateur Golf Association requirements and Minimum Standards
10. Understands and supports the ‘big picture’ and the strategic direction of the organization locally and nationally
11. Oversees Chapter leadership development and Chapter leader succession planning
12. Oversees the Chapter election process via the Nominating Committee
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
MEMBERSHIP DIRECTOR
1. Kick-Off event – Plan, book and be the main contact for the event.
2. New member introduction:
a. When members join, an email will go to the membershipinfo account (it’s usually 2—a cc of their welcome letter from corporate and a letter to the Chapter with all their information).
b. Send a welcome letter via email to the member from the membershipinfo account and add their email and info into Golf Genius roster for the entire chapter.
c. Send to the new member any recent event emails or info emails that have gone to the chapter.
3. Golf Genius: Email notices for events are sent via Golf Genius and also all required payment goes through GG. All prior events are in GG and it’s only a matter of cloning the event, unchecking the “player roster” and changing any dates and charges.
4. Leagues:
a. Send out league invitations typically right before the Kick-Off takes place.
b. Send the roster to the league captains before the season begins.
c. Send the updated info to the captain as necessary, so new members can be added to the email list for the weekly invitation.
5. Newsletter: Send out to membership as the President requests. These may be monthly or quarterly depending on how often the President wishes to communicate.
6. Membership Roster: Maintain the membership roster. Each season members renew so the roster needs to be monitored as renewals take place.
7. Holiday Party: Plan, book and be the main contact for the event.
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
FINANCE AND RECORDS DIRECTOR
1. Filing of required Chapter Minimum Standards with LPGA HQ
2. Compliance with Chapter and Association Policies
3. Financial Oversight, including
a. Maintain Chapter Bank Account(s) and Chapter Bill Highway account
b. Develop / Monitor Budget
c. Year End Financials
d. Tax Returns
4. Business Requirements
a. Tax Exempt Status
b. Incorporation Status
c. Insurance, if applicable
5. The Finance and Records Director oversees the development and monitoring of the Chapter budget. If the Treasurer role is assigned to another person on the team, the Director should oversee the accounting processes to ensure the Chapter is following the appropriate financial management policies and complying with financial controls. The Finance Director is responsible for monitoring the financial health of the Chapter and presenting monthly financial reports to the Chapter Board.
6. The Finance and Records Director may be responsible for taking Board meeting minutes.
7. The Finance and Records Director ensures that all required Chapter Minimum Standards are submitted to LPGA Headquarters. They also ensure that other key business items are submitted and remain current, such as the Annual Tax Filing with the IRS, the Annual Report filing regarding incorporation status with the State and maintaining its tax-exempt status. The maintaining of other pertinent Chapter records is also under her purview.
9. With the use of Bill Highway Full Financial Suite, the Director is the Administrator on the Chapter’s account and maintains familiarity with the Bill Highway processes and tools.
10. The Director serves as an Administrator on the Google Business Account where Chapter leader email accounts and addresses are maintained and managed.
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
GOLF EVENTS COORDINATOR
1. Coordinate Golf Events for the year
a. Contact courses to arrange tee time & price
b. Check on course’s schedule to irrigate the greens
c. Coordinate pairings & tee times
d. If food is offered, coordinate with caterer
e. Coordinate the games to be played & prizes awarded
f. Coordinate 50/50 raffle
g. Coordinate any chance auction items
h. Coordinate snacks and/or gift bags
i. Coordinate any door prizes
2. Coordinate non-Golf Events
a. Monster Mini Golf in January
b. Brunch in January/February
3. Coordinate Leagues-Membership handles
4. Keep track of leagues that each person signs up for and give to League Captain
5. Verify each person is in good standing with the Chapter
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
EDUCATION CHAIR
1. Schedule a variety of golf skills clinics for all skill levels with golf professionals or directors of instruction at Arundel Golf Center, Top Golf, 5-Iron, Golf Galaxy, Golfsmith, and at local driving ranges and golf courses. These should occur throughout the offseason and during the golf season and can be followed by a social/networking get-together or 9 or 18 holes of golf.
2. Schedule 2 seminars, early and mid-season, covering USGA Rules of Golf, Handicapping, Etiquette and Speed of Play, to be presented by representatives of the MSGA or local golf professionals.
3. Schedule Clinic options to precede Golf Events, where appropriate. Encourage Captains of Golf Events to distribute the Chapter’s “Speed of Play” guidelines at all events.
4. Promote and maintain LPGA Amateur Golf Association’s Fairway Friends Program by distributing program material, matching mentors, and mentees, and scheduling special events for mentors and mentees throughout the season.
5. Check the Chapter Membership List monthly for new members who are new golfers. Reach out to new golfers to encourage them to take lessons with a teaching professional, participate in the Tuesday League, and join the Fairway Friends program.
LPGA AMATEUR GOLF ASSOCIATION, BALTIMORE CHAPTER
MARKETING & SPONSORSHIP DIRECTOR
1. Work collaboratively with the rest of the Board to plan and execute all golf events such as tournaments, clinics, social gatherings and etc.
2. Attend all board meetings.
3. Assist the Membership Director with promoting events and Chapter newsletter on all social media platforms (Facebook, Instagram, Twitter) and Chapter website.
4. Update and create content as well the maintain of Chapter website minus the National sections.
5. Update and create content for social media platforms – Facebook, Twitter and Instagram.
6. If working on print materials for the Chapter, collaborate with National to make sure all materials meet the Brand Guidelines and other National criteria.
7. Stay up-to-date on branding, marketing and communications changes shared by National and share with Board as applicable.
8. Attend Brand Guidelines and other National Leader trainings and/or workshops as applicable to your position.
9. Collaboratively work with fellow Board members on Chapter Sponsorship, vendors and donations throughout the year and for events such as the Kick-Off and Tee-Off.
10. Take photographs at each event you can attend or designate someone to assist.
11. If position warrants (From National for this position) -
a. Focus on communications and building local business and community relationships.
b. Foster strong relationships with the local media - TV, Radio, and Print. The responsibility of working with the local media and community to create awareness lies with the Marketing team.
12. Assist the Membership Director with creating signage and name place cards for events such as Kick-Off and the Holiday Party.
Chapter Sponsors & Partners
