Guest Policy

Non-members may participate as guests in up to two (2) Chapter Events or League dates prior to joining LPGA Amateurs. Guests are considered prospective members, and their participation is intended to introduce them to the Chapter experience. Multi-day events (e.g., Getaway Weekends) count as one event.

Procedure

• To participate in a Chapter Event, guests must register—either directly or through a member—using the links provided on the Chapter Events webpage.

• To participate in a League date, guests must follow the League Drop-In procedures outlined below.

General Fee Policy

Registration fees for Chapter Events, Leagues, Clinics, and similar activities are based on contracted pricing with golf courses/facilities, plus a small upcharge to cover payment processing and event supplies. The Chapter strives to keep fees as low as possible and does not set fees to generate profit. All participants—members and guests—must pay the published fees regardless of any personal discounts or special rates they may hold at a facility.

Exception: If an event is hosted at a country club that requires its members to play alongside our participants, the club members’ fees may be waived only when those fees are waived by the course.

Event Pairing Policy

• Partner requests may be added in the Notes/Requests section and will be considered but not guaranteed.

• All requests must be submitted before registration closes.

• Once pairings are published, requests to be re-partnered will not be accommodated. Changes may only be made for operational reasons.

Event Pairing Procedure

• Submit partner requests in the “Note/Request” section when registering.

• All requests must be received before registration closes.

• Special requests will be considered but are not guaranteed.

• Foursome requests are only permitted in designated Team Events.

• Carpooling requests should be noted so tee times can be scheduled close together.

• Pairing requests will be honored when a member brings a non-member guest.

Finality of Pairings

• After pairings are published, re-partnering requests will not be accommodated except for operational needs.

Mixer Events

• A limited number of events will be designated as Mixers.

• No pairing requests will be accepted for Mixers, to encourage meeting new people.

• Pairing requests may be honored when bringing a non-member guest.

Team Events

• Certain rounds, such as Chapter Championship events, will be designated as Team Events.

• Team requests may be submitted during registration and must be received before registration closes.

Association Chapter Sell-out Policy

Registrations are accepted on a first-come, first-served basis once payment is completed. The Chapter will make every effort to secure additional tee times or foursomes to accommodate members; however, course limitations or timing may prevent expansion.

Missed Deadline Policy

Post-deadline registrations are strongly discouraged but may be approved on a case-by-case basis at the discretion of the Event, League, or Clinic Manager and/or the Finance Director.

Procedure

• Requests must be submitted to the appropriate Manager (contact information on the event webpage).

• The Manager will notify the Finance Director.

• Approved post-deadline registrations will be invoiced by the Finance Director.

No-Show Policy

Participants who fail to appear for their assigned tee time or clinic are not eligible for reimbursement and may not request a refund. A no-show may be avoided if the participant secures and confirms a substitute player.

Substitute Policy

Members who are unable to participate in an Event or League for which they have registered and paid may find a substitute to take their place.

Procedure

• The original participant must notify and confirm the substitute with the Event/League Manager as early as possible.

• Any reimbursement is handled directly between the original participant and the substitute.

• The Chapter does not collect substitute fees and does not issue refunds to the original participant.

Cancelation /Refund Policy

Participant-Initiated Cancellations

• Refunds requested before the posted registration deadline will be issued minus credit card processing fees.

• Refund requests submitted after the deadline due to exceptional circumstances (e.g., injury, illness, death in the family) will be reviewed and resolved on a case-by-case basis.

Procedure

• Refund requests must be submitted to the Finance Director for approval and processing.

Chapter-Initiated Cancellations: If the Chapter cancels an Event, League, or Clinic after registration has opened, all registrants will receive a full refund.

 League Cancellation Policy

• Cancel at least 48 hours before your tee time whenever possible.

• Members are encouraged to find a substitute player when they cannot attend.

• If a cancellation occurs within 48 hours due to illness, unavoidable work conflicts, or major travel delays, notify the league manager immediately.

• A current sub list is maintained to help fill open spots quickly.

Member Responsibilities: A strong league culture depends on honoring commitments. Casual or convenience-based cancellations are discouraged. If you cannot attend:

• First try to find a substitute from the sub list.

• Communicate all cancellations or substitutions directly to the League Manager.

Weather Policy

Events, leagues, and clinics may be delayed or canceled if weather or course conditions are deemed unsafe. All decisions are made jointly by the Manager and facility staff.

Once play has begun, cash refunds will only be issued if the golf course agrees to refund the Chapter. Rain checks may be provided by the course for individual use at a later date, independent of any Chapter event. Rain check availability and terms are determined solely by each golf course. All decisions are made jointly by the Manager and facility staff.

League Drop-In Policy

Members may play in a League date for which they are not pre-registered only with advance permission from the League Manager.

Procedure

• Members must request permission at least 48 hours before the desired date.

• Approval is subject to available openings on the roster.

Charity Policy

The Chapter prioritizes charitable support—financial or promotional—for organizations that:

• Promote and grow the game of golf for women and girls, or

• Advance women’s health and welfare.

Examples include LPGA*USGA Girls Golf, The First Tee, junior and scholastic girls’ golf programs, Women’s Golf Day, Play for Pink, and Breast Friends.

Procedure

• Members may propose charitable support by contacting a Board member and providing relevant details (cause, cost, date, location, etc.) at least two months before the decision deadline.

• Proposals will be reviewed and decided at the next monthly Board meeting.

Communication Policy for Membership Roster

• Only the Marketing Director or designated assistant may send regular communications to the full membership (e.g., newsletters, announcements, promotions).

• Only Directors may send special emails to the full membership (e.g., urgent updates, strategic announcements).

• Member information must be stored securely and accessed only by authorized individuals.

• Special emails should be approved by at least one additional Director; Board approval is preferred but not required in emergencies.

• Time-sensitive communications may be sent at a Director’s discretion.

• League, Event, and Education Managers may continue communicating directly with their respective participants.

• Promotions to the general membership will be distributed by the Marketing Director.

Amendments

Amendments to these policies may be proposed and ratified by the Board.