Guest Policy
Non-members may participate as ‘guests’ in up to two Chapter Events or League dates prior to joining LPGA Amateurs. Guests are assumed to be prospective members and their participation is intended to introduce them to the membership experience. Multi-day events such as Getaway Weekends are considered one event.
Procedure:
To play an Event, guests must register, or be registered by a member, using links found on the Chapter Events webpage.
To play a League date, guest must follow Drop-In directions (see League Drop-In policy). League Manager name and contact information are posted on Chapter League webpage.
General Fee Policy
Registration fees for Chapter Events, Leagues, Clinics, etc. are based on contract pricing negotiated with a golf course/facility, plus a small upcharge to cover payment processing and event supplies. The Chapter makes every effort to keep participation fees as low as possible and does not set fees to make a profit. Members and guests must pay published participation fees regardless of any special status/rates they may be eligible for at a given golf course.
Association Chapter Sell-out Policy
Completed and paid registrations are accepted on a first-come, first-served basis. Every effort will be made to add additional tee times or foursomes for events to accommodate all members. Based on the course and timing, it may not be possible to do so.
Missed Deadline Policy
Post-deadline registrations are strongly discouraged but may be possible on a case-by-case basis—at the discretion of the Event/League/Clinic Manager and/or Finance Director.
Procedure
Requests to register after the deadline must be submitted to the respective Event/League/Clinic Manager (name and contact info are posted on the respective Event/League webpage), who will, in turn, notify the Finance Director.
Post-deadline registrations will be invoiced by the Finance Director.
No-Show Policy
A registered, paid participant who fails to show up for their assigned tee time is ineligible for any reimbursement and may not request a refund from the Chapter. A no-show situation could be avoided if the participant finds and confirms a Substitute player.
Substitute Policy
Members who have registered/paid for an Event or League but find themselves unable to participate may find a substitute to take their place.
Procedure
A paid participant must confirm their substitute (as far in advance as possible) with the Event/League Manager (name and contact info are posted on the respective Event/League webpage).
Cancelation/Refund Policy
Should the Chapter cancel an Event, League or Clinic after registration has opened, registrants will receive a full refund.
Should a player wish to cancel their participation in an Event, League or Clinic, their registration fee will be refunded, less credit card processing fees, if they request a refund prior to the posted event registration deadline. Refund requests submitted after the deadline due to ‘exceptional’ circumstances (injury, illness, death in the family, etc.) will be considered and resolved on a case-by-case basis.
Procedure
Refund requests must be submitted to the respective Event/League/Clinic Manager (name and contact info are posted on the respective Event/League webpage), who will forward it to the respective Board Director (Golf Events or Golf Programs). The Director will then forward approved request to the Finance Director for processing.
Weather Policy
Chapter Events/Leagues/Clinics may be canceled (or halted) due to unsafe weather or course conditions. Such cancellations are made jointly by the Event/League/Clinic Manager and the golf course staff.
Procedure
Depending on the cause & timing of the cancellation, paid participants may receive full or partial refunds or ‘rain/heat’ checks based on terms negotiated in advance between the Chapter and the facility. Paid participants will be notified about the resolution by the Event/League Manager as quickly as possible.
Refunds for weather cancellations will not include credit card fees.
Players should not contact the facility/pro shop regarding refunds or rain/heat checks. Any/all questions should be directed to the Event/League/Clinic Manager .
As they are issued by the facility, rain/heat checks may not be used to “pay” for future League or Event registrations. They may, at the discretion of the League Manager, be used for drop-in league play.
League Drop-In Policy
Members wishing to play a League date for which they are not pre-registered (i.e. ‘drop in’) may do so only with advance permission from the League Manager.
Procedure
Request permission to drop in from the League Manager (name and contact info are posted on the respective League webpage) at least 48 hours prior to the desired league date.
Requests will be subject to openings, if any, on the player roster.
Charity Policy
The Chapter will focus its charitable financial and/or promotional support on organizations and initiatives that serve to grow and enhance the game of golf for women and girls, as well as those working to advance women’s health and welfare. Examples of the former include those aligned with HQ goals such as LPGA*USGA Girls Golf and The First Tee, as well as junior and scholastic golf programs for girls, Women’s Golf Day, and others. Examples of the latter include breast health causes such as Play for Pink and Breast Friends, which the Chapter has supported in recent years.
Procedure
- Members may propose Chapter support for charitable organizations, initiatives, events, etc. that are “in scope” of our Policy by contacting a board member and providing all pertinent information (cause, cost, date, location, etc.) at least two months prior to decision deadline. Proposals will be discussed and decided at the first monthly board meeting following submission.
