Portland Chapter
Chapter Policies

Guest Policy

Non-members may participate as ‘guests’ in up to two Chapter golf/education events or league dates prior to joining LPGA Amateurs. Guests are assumed to be prospective members and their participation is intended to introduce them to the membership experience. Multi-day events such as Getaway Weekends are considered one event.

Procedure: Guests must register (or be registered by a member) and pay stated event/league drop-in fee prior to stated deadline.


General Fee Policy

Registration fees for Chapter Events, Leagues, Clinics, etc. are based on contract pricing negotiated with a golf course/facility, plus a small upcharge to cover payment processing and admin costs. The Chapter makes every effort to keep participation fees as low as possible and does not set fees to make a profit.

Members and guests must pay published participation fees regardless of any special status/rates they may be eligible for at a given golf course.


Missed Deadline Policy

Post-deadline registrations are strongly discouraged but may be possible on a case-by-case basis—at the discretion of the Event/League Manager and/or Finance Director.

Procedure

  • Requests to register after the deadline must be submitted to the respective Event/League Manager (name and contact info are posted on the respective Event/League webpage), who will, in turn, notify the Finance Director.
  • Post-deadline registrations may need to be processed manually and paid by check, as determined by the Finance Director.

No-Show Policy

A registered, paid participant who fails to show up for their assigned tee time is ineligible for any reimbursement and may not request a refund from the Chapter. A no-show situation could be avoided if the participant finds and confirms a Substitute player.


Substitute Policy

Members who have registered/paid for an Event or League but find themselves unable to participate may find a substitute to take their place.

Procedure

  • A paid participant must confirm her substitute (as far in advance as possible) with the Event/League Manager (name and contact info are posted on the respective Event/League webpage).
Reimbursement to the paid participant, if any, will be paid by the substitute player, as negotiated between the two of them. The Chapter will not collect a fee from the substitute and will not refund payment to the original participant.

Cancellation/Refund Policy

Event/League registration fees will be refunded—less credit card processing fees—to members or guests who request a refund prior to the event cancellation deadline. Refund requests submitted on or after the deadline due to ‘exceptional’ circumstances (injury, illness, death in the family, etc.) will be considered and resolved on a case-by-case basis.

Procedure

  • Refund requests must be submitted to the respective Event/League Manager (name and contact info are posted on the respective Event/League webpage), who will forward it to the Finance Director (with a recommendation) for processing.

Weather Policy

Chapter Events/Leagues/Clinics may be canceled (or halted) due to unsafe weather or course conditions. Such cancellations are made jointly by the Chapter Manager and the golf course staff.

Procedure

  • Depending on the cause & timing of the cancelation, paid participants will receive full or partial refunds or ‘rain/heat’ checks based on terms negotiated in advance between the Chapter and the facility. Paid participants will be notified about the resolution by the Event/League Manager as quickly as possible.
  • Refunds for weather cancelations will not include administrative fees.
  • Paid participants should not contact the facility/pro shop regarding refunds or rain/heat checks. Any/all questions should be directed to the Event/League Manager .
  • As they are issued by the facility, rain/heat checks may not be used to “pay” for future League or Event registrations. They may—at the discretion of the League Manager—be used for drop-in league play.

League Drop-In Policy

Members wishing to play a League date for which they are not pre-registered/paid (i.e. ‘drop in’) may do so only with advance permission from the League Manager .

Procedure

  • Request permission to drop in from the League Manager (name and contact info are posted on the respective League webpage) at least 48 hours prior to the desired league date. Requests will be subject to openings, if any, on the player roster.
  • With permission to play confirmed, a check (payable to LPGA Amateurs Portland) for the League greens fee plus a $5 drop-in charge, must be given to the League Manager prior to teeing off. (The $5 drop-in upcharge is waived for Chapter Board Members.)

Charity Policy

The Chapter will focus its charitable financial and/or promotional support on organizations and initiatives that serve to grow and enhance the game of golf for women and girls, as well as those working to advance women’s health and welfare. Examples of the former include those aligned with HQ goals such as LPGA*USGA Girls Golf and The First Tee, as well as junior and scholastic golf programs for girls, Women’s Golf Day, and others. Examples of the latter include breast health causes such as Play for Pink and Breast Friends, which the Chapter has supported in recent years.

Procedure

  • Members may propose Chapter support for charitable organizations, initiatives, events, etc. that are “in scope” of our Policy by contacting a board member and providing all pertinent information (cause, cost, date, location, etc.) at least two months prior to decision deadline. Proposals will be discussed and decided at the first monthly board meeting following submission.